 How Do I?
Start a Club
Before you begin the fun process of forming a new student organization, check out the listings to research what organizations already exist. These groups have been formed to meet a variety of personal, social, political, recreational, leadership and religious interests. You may find that there is already a group on campus doing exactly what you wanted to do. It is often more effective to combine forces that duplicate efforts and/or services thereby creating competition for resources--financial or people. Most organizations are very eager for new members; they want talents, new ideas, enthusiasm and commitment. If there is a group of people meeting with basically the same interests as yours, it makes sense for you to join forces and become fast allies.
If, however, you are unable to identify an existing organization that will satisfy you, then by all means, start your own. There are many others out there with similar interests as yours looking for a group to join!
There are specific guidelines to be followed in order to be recognized by The University of Arizona. You will find them in the Student Organization Handbook in great detail but here are the basics.
Take these three basic steps and then come to the Center for Student Involvement & Leadership, room 404 of the Student Union, for the paperwork.
1. Find at least one other person to help you organize. One of you will be listed as president and one as the treasurer. You may not hold both positions.
2. Locate an advisor. Your advisor must be a fulltime faculty or staff member at the University. It may not be a teaching assistant (T.A.) or graduate assistant.
3. Create a constitution using the sample in the Organization Handbook. Be certain to include the mandatory phrases exactly as they are included in the sample.
If you need assistance with any of these steps or if you need a hard copy of the Student Organization Handbook come to the Center for Student Involvement & Leadership, Room 404 of the Student Union.
Opening An Off-Campus Bank Account
Why: An organization that raises money separate from the funds appropriated to it by ASUA or a University department will need to have an off-campus bank account to deposit and draw funds from.
Where: Many student organizations choose to use Vantage Credit Union because of their location and familiarity with University student organization checking accounts. You may choose any bank you feel comfortable with.
If you decide to open an account with Vantage, you must obtain a letter of recognition from the Center for Student Involvement & Leadership.
How: To open an account you will need either a student’s social security number (not a good idea) or a tax ID number. Apply for a tax ID number using form SS-4. Forms are available here!
Restrictions: You may not use “The University of Arizona” or “UA” as part of the organization name on your account. University funds, including ASUA monies may not be in an off-campus account.
Get a Mail Box
- There is a U.S. Postal Service Contract Station in the Student Union Memorial Center next to the food court. Your organization can have a secure, private mailbox in a location that is accessible whenever the SUMC is open.
- All recognized student organizations receive a discounted rate of $40 per year. Department boxes are also available for $100 per year.
- You can maintain the same box each year so that your organization will have a permanent US Postal Service mailing address.
- Mail for your organization can be sent to:
Organization Name, Box No.,
1303 E. University Blvd.,
Tucson, Arizona 85719–0521
- Stop by the Post Office to arrange for a private mailbox.
Non–private mailboxes are available for organizations through ASUA on the 3rd floor of the Student Union Memorial Center.
Get a Website?
Website accounts provided by ASUA
Advertise in the Arizona Daily Wildcat
www.wildcat.arizona.edu | http://wildcat.arizona.edu/adinfo/
615 N. Park Room 101 (Park Student Union)
DISPLAY ADVERTISING in the printed edition of the Arizona Daily Wildcat: CLICK HERE or call (520) 621-1686
BANNER ADVERTISING in the Wildcat Online: CLICK HERE or call (520) 621-1686
CLASSIFIED ADVERTISING in the printed Wildcat and/or the Wildcat Online: CLICK HERE CLICK HERE and fill out the form to place the ad (pre-payment required), email classifieds@wildcat.arizona.edu call (520) 621-3425
WILDCAT ARTICLES:
Begin by contacting the editor of the section of the paper to which your item is related. A current list of the editors with contacts to their emails is at http://wildcat.arizona.edu/wildcatstaff/
Avoid approaching an editor or staffer between 4 and 6 p.m. on weekdays because 4 p.m. is the Wildcat deadline;
Give the Wildcat three or more days advance notice of upcoming events
Get Audio / Visual Equipment
Event Scheduling
Room 348, Student Union Memorial Center (shared with Redington Catering & Mall Scheduling)
(520) 621-1414
The Arizona Student Unions provides audio-visual equipment for events within the Student Unions [SUMC & PSU]. To reserve projectors, screens, extension cords, etc., your student organization’s president or vice president must order the equipment from the Event Scheduling Office , (520) 621-1414, at least three days in advance.
Clubs may reserve Student Unions' equipment when available at no charge. If equipment needs to be ordered from the University Teaching Center a charge will be applied.
If using ASUA funds, an Interdepartmental Billing Form (IDB / IBF) is required, otherwise, cash from the organization’s personal account is acceptable. Call the University Teaching Center at 621-3852 for fee information.
Get Food / Catering Services
Redington Catering
Room 348, Student Union Memorial Center (shared with Event Planning)
(520) 621-1989
- From light refreshments to elegant dinners, both in the Unions' buildings and elsewhere on campus, Redington can cater for any event. Arrangements should be made at least two weeks prior to your event. Our staff can help you plan a menu to fit your program and budget;
- Please see our website: www.union.arizona.edu/catering for menus, pricing, additional information and online ordering;
- Provide a correct billing address for the student organization president and treasurer or get the proper form from ASUA accounting.
Get Copies / Booklets / Posters / Fliers
Fast Copy
Student Union Memorial Center, level 2
(520) 621-5306, fastcopy@email.arizona.edu
FAST COPY is committed to working with recognized student organizations. One of the benefits of recognition is a 30% discount on all of Fast Copy’s services. Request an estimate or send your orders all online!!!
Their complete line of services include:
- Full serve copiers
- color copies
- poster copies
- 3 hole drilling
- perforation and scoring
- folding
- booklet making (ex. programs club By–laws)
- cutting
- color and b/w scanning
- laser printing
- file conversions
- high–end design
- lamination (for posters or banners)
- fax service
- self–serve copiers
- over 60 paper stocks to choose from.
Clubs not using ASUA funding still receive discounted prices (with proper order forms).
Get Helium
For special events, helium for balloons is 20 cents and is available from the Center for Student Involvement & Leadership. Please call 621-8046 in advance to be sure the tank is available.
Plan a UA Challenge Program (Ropes Course)
Scheduling the use of the Student Recreation Center’s Ropes Course provides the opportunity for participants to negotiate obstacles and meet challenges at both high and low elevations. The Ropes Course accommodates both day and night programming, and is wheelchair accessible. The elements, props, recreational field, and backdrop provide a venue for an unlimited number of challenges designed to address leadership, problem solving, communication, support, and other issues pertinent to group functioning and success.
Programs will be tailored to meet specific and general needs of the group. In addition to the full Ropes Course, The UA Challenge Program can bring a portable one or two hour course to you. For more information contact 621-4709.
Get More Club Members / Event Attendees
Encourage a diverse pool of applicants and attendees by widely distributing your applications and event announcements. Use these distribution points below, as well as any other relevant locations.
- Multicultural/Academic Student Affairs, Nugent Bldg, Rm 214; 621-3093
- African American Student Affairs, Dr. Martin Luther King Bldg; 621-3419
- Asian/Pacific American Student Affairs, Nugent Bldg, Rm 104; 621-3481
- Chicano/Hispano Student Affairs, César E. Chávez Bldg Rm, 217; 621-5627
- Native American Student Affairs, Nugent Bldg, Rm 203; 621-3835
- International Student Programs and Services, 915 N. Tyndall Ave; 621-4627
- Disability Resource Center, 1224 E Lowell St [next to Highland Commons]; 621-3268
- Army ROTC, South Hall 101; 621-1609
- Honors College, Slonaker House 106; 621-6901
- Center for Student Involvement & Leadership, Student Union Memorial Center 404; 621-8046
- Associated Students of the University of Arizona, Student Union Memorial Center, 3rd floor; 621-2782
- Residence Hall Association, Kaibab-Huachuca, 922 E 4th St, 621-4894
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